Virginia Child Care Cost Estimation Model

Cost Estimation and Subsidy Rates

  • Cost Estimation Model

Virginia

In 2022, as part of the Special Session I Budget, the Virginia General Assembly directed the Virginia Department of Education (VDOE) to develop a way to estimate the actual cost of providing high-quality early childhood services, and to use that method to set payment rates for early education providers across the state. 

A proposal was approved by the federal Office of Child Care. Then VDOE leaders partnered with Prenatal to Five Fiscal Strategies to develop and refine the cost estimation model. Together, they identified key cost drivers and data sources; gathered feedback on the proposed methodology from child care providers, advocates, and other stakeholders; and adjusted the cost model based on regional differences, expectations for classroom quality as defined by the state’s VQB5 quality rating and improvement system, and the assumption that educator compensation should be competitive. 

Virginia’s Child Care Subsidy Program and Mixed Delivery grant program now base their payment rates on VDOE’s cost estimation model. 

Sources:

Virginia Department of Education. (2023, September 21). Estimating the Cost of High-Quality Early Childhood Care and Education.

Child Care VA. (n.d.). Estimating the Cost of High-Quality Early Childhood Care and Education.

Connections to Key Early Learning Study at Harvard (ELS@H) Findings:

States and cities can and should use cost estimation models to better understand the true cost of providing high-quality, affordable early education and care. These models should, in turn, be used to set subsidy rates that support fair, living wages for educators and promote a sustainable business model for all types of early education settings. Research suggests there is a need for more accessible, affordable, and high-quality early education opportunities across the mixed-delivery system – and for better financial and professional supports for the educators who serve children and families each day; measuring and funding the true cost of care can help states and cities address these needs and achieve these goals.

Findings from the Early Learning Study at Harvard (ELS@H) show:

  • Families rely on a range of formal (e.g., Head Start, center-based care, public pre-K) and more informal (e.g., home-based, relative care) early education settings; when choosing a setting for their child, families balance many logistical constraints and personal preferences.
  • But for many families – and especially low- and middle-income families – early education choices remain tightly constrained due to issues of affordability and supply.
  • Early educators play a critical role in supporting the well-being of young children and families across setting types.
  • Yet their pay, benefits, and other professional supports are often inadequate in light of the job demands and their cost of living.
Learn more about ELS@H findings

Learn more about Virginia

Context matters. Visit the Virginia profile page to learn more about its demographics, political landscape, early education programs, early education workforce, and funding sources and streams.

Visit the Virginia profile here
  • The state population is 8,683,619
  • The median family income among households with children is $102,100
  • The rural percentage is 24.4%